Accounting and Medical Administration Software

ExpressBook Medix Accounting and Hospital Management Software

Integrated Accounting and Medical Management Software for Hospitals

The role of information technology in the management of modern hospitals cannot be overemphasized. Apart from the various diagnostic and therapeutic hardware and devices, there is also an urgent need for special software solution to handle the financial, administrative and sundry data management and reporting functions.

Manual processing of critical data is fraught with risks of errors and delays. The task could even prove too daunting and wasteful, especially in today’s world where data is generated in tetra byte and processed at the speed of light. Thus automated processing of data is the only way to go in today’s world.

The advantages of automated information management system are quiet obvious:

  • Easy and quick access to important data and information
  • Seamless and secured sharing of data without the need to move files around
  • High data accuracy, integrity and security
  • Low overhead cost

ExpressBook Medix is designed and built to automate accounting and medical records management functions for hospitals. The accounting module comes in two versions—International Public Sector Accounting Standards (IPSAS)-compliant version (for government-owned hospitals), and the International Financial Reporting Standards (IFRS)-compliant version (for privately-owned hospitals). The medical administration module is essentially the same for the two versions. The IPSAS-compliant version comes pre-loaded with the National Chart of Accounts.

ExpressBook Medix has the following primary modules:

  • The General Ledger
  • Medical Administration
  • System Control and Security

Each of these modules has a number of sub-modules and tools deigned to perform specific tasks. Below is the summary of the various modules and their sub-modules or tasks:

The General Ledger

Hospital Management Software

The General Ledger module is full-featured IPSAS-compliant (or IFRS-compliant) accounting system, featuring:

  • Treasury (Cashbook)
  • Petty Cash Management (Cash Requisition, Approval & Retirement)
  • Cash Payments & Receipts
  • Money Transfers (including cross-currency transfer)
  • Vendors Purchases Payments
  • Sales Receipts
  • Bank Reconciliations

Accounts Payable

  • Vendors Registration
  • Purchase/Work Order Entry
  • Order Approval/Invoice

Accounts Receivable

  • Customers Registration
  • Sales Order Processing
  • Invoicing

Inventory Control

  • Inventory Classification & Coding
  • Opening Stock
  • Goods Release
  • Goods Receipt
  • Goods Transfer
  • Inventory Update/Write-down

Fixed Assets Management (Property, Plant and Equipment)

  • Assets Classification
  • Assets Registration or Procurement (Initial Measurement)
  • Asset Depreciation or Revaluation (Subsequent Measurement)
  • Impairment
  • De-recognition
  • Presentation & Reports


  • Prepayments
  • Unearned Income
  • Amortization of Debt



Medical Administration

Hospital Management Software

The Medical Administration module comprises of the following standard features, which are seamlessly integrated with the General Ledger:

Medical Control Parameters

  • Classification of Medical Services
  • Drug Classification & Inventory
  • Health Maintenance Officers (HMO)

OPD & Front Desk

  • Patients Registration
  • Doctors’ Consultation Schedule
  • Patients Appointments Schedule


  • Diagnoses and Prescriptions
  • Patients Admission
  • Treatment Schedule

Patients’ Medical Billing

  • Invoicing
  • Receipts

Medical Records

  • Static Medical Record
  • Pre-consultation Screening
  • General Medical & Physiological Records
  • Immunization & Vaccination Records


  • Drug Dispensing
  • Drug Inventory Update
  • Inventory Reports

Lab & Allied Services

  • Lab Tests Records and Reports
  • X-Ray Archive

All transactions involving Inventory and Billing under this module will automatically update the General Ledger. There are dozens of standard and special reports in all the modules of the software, with the option of exporting data to other application formats, such as Excel and PDF.

System Control & Security

Apart from these standard application modules, there are two other modules that provide global settings and security controls to the entire system. The two modules are as follows:

System Control

System Control module contains tools and utilities for setting up and modifing global, user-defined control parameters. Some of these parameters include Account Groups, the Chart of Accounts, Currencies, Custom Preferences, amongst others.


This module provides tools for adding or removing users, setting up user groups and permissions.

ExpressBook Medix is designed and built to provide an integrated environment for effective financial and general administration of modern hospitals. Integrating medical services and inventory with the General Ledger also means that there is no need for multiple systems. Additionally, integration and automation help eliminate the menace of manual reconciliations. Our ExpressPay payroll and personnel information software can also be integrated with ExpressBook Medix for seamless data sharing.


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